Careers Accounts Payable Clerk REPORTS TO: Sr. Manager, Finance and Administration The Accounts Payable Clerk, Finance & Administration is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. Apply here DEFINITION: The Accounts Payable Clerk, Finance & Administration is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. DISTINGUISHING CHARACTERISTICS: This is a non-exempt administrative level support position located in Modesto, CA. ESSENTIAL DUTIES: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties. Corporate-Wide Accounts Payable: Accurately review, code, and process vendor invoices. Review and reconcile invoice discrepancies. Reconcile processed work by verifying entries and comparing system reports to balances. Ensure credit is received for outstanding memos. Assemble invoices and checks for signature and payment. Maintain copies of invoices or correspondence necessary for files. Request stop-payments or void checks. Coordinate and ensure adherence to Internal Control Policy Manual with regards to backup documentation, check signatures and disbursement of funds. Answer accounts payable phone calls and follow up on inquiries. Process new vendor requests. Establish and maintain positive relationships with all vendors. Prepare annual Form 1099 information and returns. Maintain vendor files and ensure all vendor files have an up-to-date W-9. Confirm that vendors have a current contract on file prior to payment. Assist in all audits (internal, external, compliance, etc.) by finding, organizing and providing materials. Provide onsite support during audit field work. Corporate-Wide Office Administration: Provide exceptional customer service to our internal and external customers. Scan all contracts and related documents into SharePoint. Provide back-up for Administrative Support Technician for front desk operations. Perform other related duties as assigned. QUALIFICATIONS: Knowledge of: Operating standard office equipment including computer, copy machine, scanner, and fax machine. Proficient in Microsoft Office with advanced skills in Excel and Word Mathematics, accounting and finance principles and their applications as they relate to GAAP. Familiarity with accounting ERP systems. English grammar, spelling and punctuation. Skill in: Posting, balancing and reconciling basic accounting records Maintaining accurate records with strong organizational and analytical ability. Must be detail oriented and capable of multi-tasking. General clerical and bookkeeping/accounting skills. Understanding and carrying out oral and written instructions Establishing and maintaining effective working relationships with those contacted in the course of the work. Using initiative and judgment, within established guidelines, to determine appropriate confidentiality of materials and information. OTHER REQUIREMENTS: Desire and ability to work across the organization, building consensus as a committed team player. ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to: An AA/AS degree in accounting or business administration or 5-7 years of related experience. PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties are: Ability to work at a computer for extended periods of time. Vision sufficient to read handwritten and printed documents and computer screens. Speech and hearing sufficient to communicate by phone and in person Manual dexterity sufficient to use a variety of office equipment and tools, computer keyboards, and to manipulate papers. May lift up to 30 pounds (15 kilos) and manipulate heavier objects using dollies.